Our Services:

WRITTEN ACCOUNTING PROCEDURES FOR QUICKBOOKS END USERS

The decision to document your accounting procedures should not be taken lightly.  Once your accounting processes are documented, there is a commitment by the organization, its owners, and the accounting department to execute processes in a consistent manner every time.
Why should your organization have written accounting procedures?

• Compliance – Complying with federal, state and local laws and regulations should be the most basic function of an organization.  Even the smallest of organizations must comply with tax laws and regulations.  Written procedures, along with records that demonstrate compliance, are evidence of effective internal controls and compliance with regulations and standards. 
• Manage Risk – Written procedures document the knowledge of your organizational team.  All too often, important information is stored in a person’s head or computer or jotted down in a notebook or journal.  When someone leaves the organization, having important information documented diminishes the risk to your organization.
• Continuous Improvement – Lack of communication is a common obstacle to improvement and success.  Written procedures can build important internal communication practices into processes.

Benefits of Documenting Accounting Procedures

There are some significant benefits to your organization for taking the time to document your procedures.  Here are a few:

• Documentation helps establish a high level of consistency in key financial processes
• It provides for a smoother transition during employee turnover and absences
• Writing something down (i.e., documenting) makes the process tangible and improves buy-in from everyone affected by the process
• Efficiencies can often be found
• It improves the organization’s internal controls

Purchase the Accounting Procedures Template

Let us help you with this sometimes overwhelming task by giving you a place to start.  The accounting procedures come in Word format, with many of your processes already identified.  For each process, there is text that describes common practices for that process.  Your job is to update each of the processes, removing and/or adding information relevant to your organization.  That is much easier than starting a manual from scratch!

General Business Accounting Procedures - Small Organization - $49
These procedures are for organizations that have one accounting person.

General Business Accounting Procedures - Large Organization - $99
These procedures are for organizations that have two or more accounting personnel.

Not For Profit Accounting Procedures - $99
These procedures include controls, processes and terminology specific to not for profit organizations.

Accounting Procedures For Contractors - $99
These procedures include estimates, job cost processes and terminology specific to contractors.

Accounting Procedures For Manufacturers - $99
These procedures include inventory processes and terminology specific to manufacturing organizations.

The accounting procedures manuals are designed to save you hours of work and give you solid guidelines on what a procedures manual should include.  At such an affordable cost, how can you go wrong?

Tips for Documenting Accounting Procedures

1. Find a happy medium between not enough detail and too much detail.  Not enough detail makes it difficult for someone who is trying to follow the procedures.  Too much detail makes it hard to update and maintain when changes occur within the organization.
2. Ask for help from others who work in the accounting department.  What tasks do they perform?  What processes do they have in place for ensuring accuracy?  What internal controls do they utilize?
3. Ask for help from others within the organization.  What information would they need to successfully complete the tasks during an absence? 
4. Review and update the procedures at least once per year.

If you are a consultant and would like to purchase these procedures to resell to your clients, please click here.